Time Management Tips To Become More Productive

Summer is here! Are you dreaming about a vacation?

“But wait a min… I have so many things to do before that!”

Do you have many tasks to do? Do you feel like you do not have enough time? Are you stressed out with too much work or too many responsibilities? Are you frequently overwhelmed with your tasks?

If you say yes any of these questions like me, then lets improve our time management skills together!

Time management is the process of planning and exercising conscious control of time spent on specific activities, especially to increase effectiveness and productivity. Spending time effectively gives the person the choice on spending/managing activities at their own time and expediency.

Our silent killer of productivity is “fear of failure”. In order to keep us safe, our brains are trying to save us from physical and emotional harm. When there is fear, our brains actually shuts down. This is where we do not know how to start our task. With the right system or structure, we can manage anything that comes to our productivity way. 

Since our brain is reminding us about the open tasks, the first thing we need to do is to get all those thoughts out to a paper/page, PRIORITISE it, break out to “urgent” and “not so urgent” options.

The Eisenhower Box: How to be More Productive

The key is to get it all out from our heads to a paper. This will actually help our brain to understand that everything is counted for!

Once we put it out everything, we can reorganise and make them as small as possible. The smaller we break down the task the quicker we will overcome!

The next step is to make a clear PLAN or strategy. We can make a “to do list” and organise in a way that makes sense to us. If you need to use colors and pictures, use them, be creative.

The biggest step we will take is actually to START our task. There will never be a perfect time to start therefore we need to think what we need to get started right now.

We can consider that we are multitasking. However for an important task, it is critical that we need to focus 100%. For this reason, we need to fully commit and focus on our critical task. In short, we need to turn the phone off as researches show that the smartphones are becoming more responsible for the time leaks. We can put ourselves time frames to use to social media and do a time audit. 

TAKE A BREAK but do not create fake breaks. 

In this journey, we also need to take the proper rest and sleep sufficiently. Not sleeping enough effects our focus. Take a short power nap in case needed.

Sleep deprivation leads to lower alertness and concentration

Another thing is to learn to SAY «NO.» to all those sweet distractions which can be so hard to avoid. Focusing on our goals may help to achieve this. 

There are also some known techniques that can help us with time managements:

Parkinson’s law

This technique is the adage that «work expands so as to fill the time available for its completion”. The pressure of short deadline will force you to focus on execution and the bare necessities. For this reason, do not wait until the last minute and challenge yourself, create your own deadlines.

The Warren Buffett 5/25 rule

Here’s the 3-step process:

Step 1: Write down your top 25 goals.

List the most important career goals you want to achieve in your lifetime. These would total to 25 goals.

Step 2: Draw a circle around your top 5 goals.

“Are you sure these are the absolute highest priority for you?” 

Step 3: If you answer is yes, Focus on Your Top 5 Goals and Say No to the Rest

The Warren Buffett 5/25 rule

18 Minutes

Each morning, spend five minutes deciding what you need to do that day and what will help you to feel that you’ve accomplished something.

Each hour, spend one minute considering if you’ve used the hour productively.

Each evening, spend five minutes to assess what you’ve learned and accomplished during that day.

Ultimately, time management is an ongoing process and there are so many other options that can be added on this process.

Do you think there are other time management techniques which are not on the list? Comment below and share your tricks and tips and let us know what works best for you!

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